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Tenant Procurement

Property Management/Tenant Procurement

For Self-Managing Owners

Tenant Procurement: Find the right resident, then manage it your way.

Plan to manage your rental yourself, but want a professional to handle the leasing? Tenant procurement covers everything from pricing and preparation to marketing, screening, the lease and move-in. Once your resident is in, I hand the tenancy over to you with organized records and a clear starting point.

Talk About Your PropertyCall or Text 602-717-4838

Is Tenant Procurement Right for You?

  • You’re comfortable handling rent collection, repairs and resident questions yourself
  • You want professional pricing, marketing and screening help to start the tenancy on solid ground
  • You’d like a properly prepared Arizona lease, addenda and move-in records
  • You want to save time on showings, inquiries and paperwork while your home is vacant

Prefer to hand off the day-to-day too? See full property management →

What’s Included

Rental Pricing AnalysisA recommended rent and lease terms based on competing rentals, recent leases, condition and your goals.
Rental Readiness ReviewA walk-through to separate needed repairs, routine prep and optional upgrades before marketing.
Detailed Property PresentationProfessional photos and a complete, accurate listing that answers renters’ questions up front.
Marketing & ExposureListing distribution through the agreed advertising channels, with inquiries handled for you.
ShowingsCoordinated access and showings, with feedback shared so you know how the market is responding.
Rental CriteriaWritten qualifications set before marketing begins, so every applicant is evaluated the same way.
Application CoordinationOnline applications, third-party screening, verification and PetScreening for every applicant.
Lease PreparationThe Arizona residential lease, applicable addenda and owner disclosures, prepared and signed.
Move-In CoordinationMove-in funds, insurance, utilities, keys and a documented move-in condition checklist.

Your Leasing Roadmap

  1. Step 1

    Consult & evaluate

    We talk through your goals, timing, the home’s condition, the competition and how involved you want to be.

  2. Step 2

    Prepare the home

    You approve any recommended repairs or preparation. I can connect you with trusted local pros from my contractor network.

  3. Step 3

    Price & present

    We set the asking rent and terms, then build a detailed property presentation with photos and a complete description.

  4. Step 4

    Market & show

    Your home goes live, inquiries are answered and showings are coordinated. We review activity together and adjust if needed.

  5. Step 5

    Screen & approve

    Applications are processed against your written criteria. I present the findings so you can make an informed decision.

  6. Step 6

    Lease & move in

    The lease and addenda are signed, move-in funds are collected and the home’s condition is documented.

  7. Step 7

    Hand off to you

    You receive the signed documents, condition records and move-in funds as set in our agreement, and take over from there.

A Detailed Property Presentation

Clear, complete listing information attracts renters who are a good fit and cuts down on questions and wasted showings.

What it shows

Professional photos of every key space, the layout and best features, a well-written description, and the home’s condition and upgrades.

What it explains

Rent, deposit, lease length, availability, pet policy, which utilities and services are included, appliances, HOA amenities and rules, and how to apply.

Why Pricing Matters

At $3,000 a month, every month vacant is about $3,000 in rent you don’t collect. The highest asking rent doesn’t always produce the best overall return, so we price with the full result in mind and watch the response closely.

Rental Criteria & the Application Process

Written criteria firstWe put your qualifications in writing before marketing: income, credit, rental history, criminal history and occupancy. See my standard criteria for reference →
A consistent processEvery applicant applies online, completes the same screening and is evaluated against the same criteria, in line with fair housing laws.
Pets & animalsEvery applicant completes PetScreening, with or without pets. Assistance animal requests follow a separate process, as the law requires.
Your decisionI verify the information and present the findings with a recommendation. You make the final decision on approval.

Screening supports an informed decision; it can’t guarantee how a resident will perform during the lease.

Tenant Procurement vs. Full Management

Service Full Management Tenant Procurement
Pricing guidance & preparation recommendations ● ●
Detailed property presentation & marketing ● ●
Showings ● ●
Rental criteria & application coordination ● ●
Lease preparation ● ●
Move-in coordination ● ●
Resident communication ● —
Rent collection ● —
Maintenance coordination ● —
Owner statements & reporting ● —
Renewals & move-out planning ● —

Scope as proposed. Your written agreement defines the services and fees.

A Clean Handoff at Move-In

What you receive

Copies of the signed lease, addenda and disclosures, the move-in condition checklist and photos, resident contact information, and the move-in funds and deposit as set in our agreement.

What you take over

Rent collection, holding and accounting for the security deposit, repairs and maintenance, resident communication, notices, renewals and the eventual move-out.

Have These Ready Before We Start

  • Keys, garage remotes, gate cards and mailbox keys
  • Utility providers, and which utilities the resident will transfer
  • HOA name, contact and rules, including any leasing restrictions or tenant registration
  • Appliance and equipment instructions, warranties and preferred service contacts
  • A landlord insurance policy for the home
  • The Residential Lease Owner’s Property Disclosure Statement and any repair records

Your Self-Managing Toolkit

Lease Owner’s AdvisoryYour Arizona landlord responsibilities, with the current advisory to download.Read & download →Rental RegistrationRegister your rental with the Maricopa County Assessor.How to register →Contractor NetworkTrusted local pros for repairs and turnovers.Learn more →

Fees & Your Agreement

Every home is different, so after reviewing your property and goals I provide a written proposal. Your leasing agreement with West USA Realty defines the services, the leasing fee, responsibilities and when the tenancy transfers to you.

Thinking about renting out your home?

Call or text me to talk about your property, your goals and what it could rent for.

Talk About Your PropertyCall 602-717-4838

General information only, not legal or tax advice. Services are provided through West USA Realty under a written agreement. All applicants are evaluated under the same written criteria in compliance with federal, state and local fair housing laws.